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IncorpMaster

Business Registration in Minutes

  • Register a Business
        • Regular Corporation
          • Incorporate in Ontario
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        • Notice of Change
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  • Records Search
        • NUANS & Name Search
          • NUANS Reservation Report
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          • Name Report Review by Specialist
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        • ➤ Expand All...
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  • Foreign Business
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        • Extra-Provincial (Not Canadian Entity)
          • Register Extra-provincially in Ontario
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        • Others
          • Copyright Confirmation in Canada
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  • Supplies & Supports
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Federal Incorporation Package (Canada)

Home / Incorporation / Regular Corporation / Federal Incorporation Package (Canada)

Step 1 of 26 - Package

3%
  • $ 0.00 CAD

  • Included in Package

  • Help Section

  • Which package to choose?
    Named vs Numbered Company: If your company deals with the general public (customers) and you plan on branding your business name, then a named company is preferable. Alternatively, if you want to get the incorporated documents faster by skipping the name approval step, then a numbered company is preferable. A numbered company may add a trade name/operating name at any point of time.
  • What services may I add?
    IncorpMaster, with its in-house legal and accounting team, is a one-stop filing center. We are a member of several units of Government and hence, can offer following services:
    • NUANS search and name approval
    • By-laws, custom articles
    • CRA accounts
    • WCB accounts
    • Corporate seal, minute book binder
    • Annual return, corporate maintenance
    • Domain name reservation
    • Address services
    • Express registration queue
    • And more
  • May I get help for placing an order?
    Yes, our customer service agents can provide general guidelines and assistance (not legal advice). Feel free to call us at 647 945 7858 during our business hours, you may initiate a during business hours.
  • What is a named corporation?
    • Named Corporation: allows you to choose a name for your company. Example: Johnson Car Wash Inc.

    • Numbered Corporation: does not allow to choose a name. The name will be assigned randomly with the number of your company. Example: 1000044599 Canada Inc.
  • Is it a one-time payment?
    Yes. It's a one-time payment and there is no monthly or annual fees.
  • Are the corporate documents legally valid?
    Yes, of course. The Certificate of Incorporation and Articles of Incorporation is provided directly by the Corporate Registry unit of the Government. The Articles of Incorporation is drafted by our in-house legal counsel. You have option to choose custom Articles of Incorporation as well.
  • How should I receive the documents?
    An order can be placed online, paying by credit card or e-transfer. Upon order receiving, we review the order and register accordingly. You have option to receive the corporate corporate documents in email or by post.
  • Do you offer post-incorporation services?
    Yes, we offer 3 types of post-incorporation and maintenance service:
    • Annual Return: At the end of the year, we will file annual corporate return for you.
    • Phone Support:
      • corporate Update (address change, director's change, shareholder change, officer change). Please Click Here for more details.
    • Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.
  • Can I personalize the articles?
    Yes, we offer :
    • Basic Articles: Click here to see the Sample
    • Standard Articles: Click here to see the Sample
    • Custom Articles: For more customizations, we offer Custom Articles which could be prepared as per requests (available in next steps).
  • Sample: Certificate of Incorporation
    Sample: Basic Articles
    Sample: Standard Articles

  • Corporate Name

  • Note: The above two documents should look like these: Sample Nuans and Sample Name Approval
  • Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.
  • Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.

  • We Obtain Name Pre-Approval for You

  • Providing second and third names is optional; yet we recommend to give us. In case of name rejection, the government officer examines all three names. Once a name decision is made, applying with new names may require re-payment.

  • Help Section

  • Any rules for corporation's name?
    Generally a name should have two elements: distinctive and descriptive. The distinctive element can't be common English word, it has to be unique or made up words while descriptive element can be common English words. An example is "Mike Construction". In this name 'Mike' is the distinctive/unique element; 'Construction' is the descriptive element. Put your ideal name, if doesn't work, we will guide you.
  • Which Legal Ending to choose?
    Every corporation must have legal ending after the legal name of the corporation. Government offers 6 legal ending which have same meaning. You may choose the option that looks good with the business name.
  • What is a valid NUANS report?
    NUANS full form is Newly Upgraded Automated Name Search. It is a federal name search system to check existing business names similar to your business name to avoid conflict. To register a corporation a valid Reservation report is required. Please Click here to see the sample of NUANS Report
  • Why I need Nuans & Name Approval?
    Prior to incorporate a named federal corporation, the name must be pre-approved by Corporations Canada. To submit a name pre-approval request, Corporations Canada asks for a valid Nuans report. Therefore, reserving a valid Nuans report is the first step, obtaining the name pre-approval is the second step and registering the corporation is the third step.
  • What is required for the Name Approval?
    The name must be submitted to Government for approval. This process involved:
    • Submitting a name request application to Government. 3 choices of names can be included per submission, if you don't 3 choices you can write the same name.
    • Government, they will check the availability of your Name and determine whether it is valid for registration
    • Once Government has processed the name submission, you will receive a Name Request Number (NR number) which is valid for 56 days.

  • General Details

  • DD slash MM slash YYYY
    Note: Future Incorporation Date can not be more than 30 days from current date
  • Note: be specific and clear to avoid delays.

  • Help Section

  • Electronic vs Printed Documents
    If you choose electronic documents, we will send the PDF documents in your billing email. Alternatively, you have option to receive electronic documents in email and then printed documents by post.
  • Can I incorporate on a future date?
    Yes. The requested date for incorporation cannot be less than the current date nor more than 30 days in the future.
  • What is the main activity?
    This is primary business activity that your business does. Please mention only one activity in single or two words as we have to select the closest activity from the government system.

  • Corporation's Address

  • A corporation is required to have a physical registered office address in this province. P.O. box or virtual mail box address is not acceptable. If you do not have a physical address, we offer address and mail scanning service.

  • Help Section

  • Requirement for Corporation's Address?
    • It must be physical address in this Province.
    • P.O. Box or virtual address is not allowed.
    • Any documents related to corporation is sent to this address.
  • How to change the address in future?
    The registered address can be changed in future paying the necessary filling fees. Many corporations start with a residential address as they do not have any rental address while registering the corporation, but they change their address in future when required.
  • What is Address Service?
    An address service is a yearly mail and scanning service that we provide to corporations who does not have a local physical address in this Province. It can be renewed every year paying similar fees. Any corporation related documents that we receive, will be scanned and emailed to you.

  • Extra-Provincial Registration (Mandatory)

  • Federal Corporations are required to register in the province in which they will conduct business and where the registered office is located. If you are planning to expand your business to other jurisdictions and provinces in the future then you will have to registering in those places too at that time. Moreover, extra-provincial registration documents are usually required for opening bank accounts, getting city licences and other business and official procedures.
  • Note: Federal Corporation are legally required to register extra-provincially in the province of head office or registered office. If you select Skip Provincial Registration, you must do it before commencing your business.

  • Help Section

  • Why an extra-provincial registration is required?
    All Federal Corporations must register with the Province where the head office or registered office is located. This process is called extra-provincial registration and it is mandatory. This can be done along with the Federal incorporation or afterwards but before the commencement of business activities.

  • Agent for Service or Contact Person in Alberta

  • A Canadian Valid Photo ID

  • Accepted file types: jpg, gif, png, pd, Max. file size: 64 MB.

  • Help Section

  • Who can be a Agent for Service?
    Agent for Service must be one of the following:
    1. A director residing in Alberta
    2. A contact Person residing in Alberta

  • Director

  • Help Section

  • Requirements to be a Director?
    Director is the decision maker of a corporation who takes administrative decision and have the power to make changes in the corporation and remove/add another director.
    • Must be 18 years and above.
    • Can be a Canadian Citizen, PR or Non-Canadian Citizen.
    • Should not be in a status of bankruptcy.
  • Are you incorporating for a client?
    If you are a lawyer, accountant or other service provider, and opening this corporation on behalf of a client, please do not write your name here. This section is for the primary owner(s) of the corporation. We don't communicate with the directors, rather we contact the person mentioned in the billing address.

  • Additional Directors

  • 2nd Director

  • 3rd Director

  • 4th Director

  • 5th Director

  • Note: If you want to add more than 5 directors, you may need to place a customized order. For now, you can place order with these five directors and afterwards, give us a call to convert it into a customized order.

  • Help Section

  • Can I add/remove a director in future?
    To register a corporation, at least one director's information is mandatory. In future, you can add or remove director from your corporation. If you include "complete maintenance" services (in next steps), you may add/remove a director at free of cost in future.
  • Impact of adding additional director(s)
    Each director has equal power and control over the corporation. The Second director can remove the primary director and vice versa. Therefore, you may add an additional director whom you trust.

  • Incorporator

  • 2nd Incorporator

  • 3rd Incorporator

  • 4th Incorporator

  • 5th Incorporator

  • Note: If you want to add more than 5 incorporators, you may need to place a customized order. For now, you can place order with these five incorporators and afterwards, give us a call to convert it into a customized order.

  • Help Section

  • Who can be an incorporator?
    The incorporator(s) are generally all the director(s). Incorporator simply means, the person(s), who applying to incorporate this business. Therefore, incorporator(s) can an individual(s) or another corporation.
  • Are you incorporating for a client?
    If you are lawyer, accountant or other service provider, and opening this corporation on behalf of a client, please do not write your name here. Incorporator(s) are generally the director(s) and owner(s) of the corporation. We don't communicate with the directors, rather we contact the person mentioned in the billing address.
  • Is this company under a holding company?
    If you are incorporating this business as a child/operating company under a parent/holding company, you may choose "incorporator is another corporation" and put the parent/holding company name as incorporator.

  • Articles of Incorporation

  • Basic Articles: Used when corporation is owned by a single owner. It allows to issue unlimited common shares and:
    • Does not offer preferred shares,
    • Does not specify any class (such as class A or class B)
    • Does not specify voting rights of shareholders (such as voting or non-voting).
      • If you want to specify any of these, please choose standard/custom Articles.
    Standard Articles: Allows to issue class A common voting and class B common non-voting share. Most people choose standard articles.
    Custom Articles: Allows to make a custom share classes of your own (with/without preferred shares).

  • Custom Shares & Provisions

  • The classes and any maximum number of shares that the corporation is authorized to issue:
  • Rights, privileges, restrictions and conditions (if any) attaching to each class of shares and directors' authority with respect to any class of shares which may be issued in series. If there is only one class of shares, enter "Not Applicable"
  • The issue, transfer or ownership of shares is/is not restricted and the restrictions (if any) are as follows. If none, enter "None"
  • Restrictions, if any, on business the corporation may carry on or on powers the corporation may exercise. If none, enter "None"
  • Other provisions, if any. Enter other provisions, or if no other provisions enter “None”

  • Help Section

  • Is this articles changeable?
    The Articles of Incorporation is registered with government during the corporation registration. After the business is incorporated, the articles could be changed with proper filing (Articles of Amendment) and fees.
  • How to customize the share classes?
    The "Advanced Articles of Incorporation" allows to issue class A common voting share and class B common non-voting shares. If you want to customize common/preferred/voting/non-voting/custom share class names etc., you may choose "set my own text " option. The custom share structure option will be displayed in next steps.
  • Sample: Basic Articles
    Sample: Standard Articles

  • Corporate Bylaws and Minutes

  • Why Bylaws & Minutes Required? As per Canada Business Corporations Act (CBCA), a corporation must set up its rules, rights, regulations, policies in its bylaws ensuring no clause conflicts the Provincial Corporations Act or Canada Business Corporations Act (CBCA).
  • No Bylaws and No Minutes
    ❌Interpretations of Articles ❌Adding Officers (CEO, President) ❌Adding Shareholders
    ❌Share Distribution (who owns what percentage) ❌Director's Resolutions ❌Central Securities Register
    ❌Borrowing Powers ❌Share Classes ❌Share Transfer Rules
  • Standard Bylaws & Minutes
    ✔Definitions and Interpretations ✔Adding Officers (CEO, President) ✔Adding Shareholders
    ✔Share Distribution (who owns what percentage) ✔Director's Resolutions ✔Central Securities Register
    ✔Borrowing Powers ✔Share Classes ✔Share Transfer Rules
  • Custom Bylaws & Minutes
    ✔Definitions and Interpretations ✔Adding Officers (CEO, President) ✔Adding Shareholders
    ✔Share termination: complex structure ✔Director's Rights & Responsibilities ✔Shareholder's Rights & Duties
    ✔Borrowing: shareholders’ approval required/not required ✔Share class: up to 5 classes ✔Share transfer: not eligible/to corporation/to public

  • Bylaws and Minutes: Skipped

  • As per CBCA act, maintaining bylaws & minutes is mandatory. We are not responsible for the following:
    • Not appointing officers: CEO, president
    • Not adding any shareholder
    • Not defining who owns what percentage
    • Not defining corporation's borrowing powers
    • Not defining shareholder termination
    • Skipping director's rights & responsibilities
    • Skipping shareholder's rights and duties
    • Skipping Central Securities Register
    • No dispute resolution clause
    Click 'Previous' to add the Bylaws, or 'Next' to proceed without Bylaws.

  • Help Section

  • What is company bylaws?
    Corporate bylaws, alternatively known as company constitution, are the rules, rights, regulations and policies set by a corporation. The corporate bylaws, usually prepared by a corporate lawyer ensuring no rules or clause conflicts the Provincial Corporations Act or Canada Business Corporations Act (CBCA).
  • What is corporate minutes?
    A Corporate Minutes is the collection of corporate records (including the articles of incorporation) to provide to anyone who inspect the record or at the time of auditing. Corporate Bylaws and Minutes may also be required by certain banks to open an account.
  • Benefits of doing all in one package
    Yes, the expense is tax creditable. When you incorporate a company, the expenses are called business development expenses which are tax creditable. Any spending you do after incorporation is considered as operating expenses which are not tax creditable. Additionally, doing it separately later is a manual process that involves a corporate lawyer, which causes significant increase in cost and time (and not tax creditable).

  • Share Structure

  • Help Section

  • What is share and why need it?
    Since a corporation is a separate legal entity than its owners, it could owned only by owning its shares. The corporation's assets and stocks are go split into pieces and each of these pieces is called share. If a corporation issues 100 shares with $1 each, the total net worth of the corporation is 100x$1=$100.
  • Can I change share price in future?
    For simplicity of corporate filing, most people set up $1 share price in the beginning. Eventually, the share price and share numbers could be increased.
  • What is class A and B shares?
    A corporation's stock are split into shares. Those who own the shares, are in fact the owners of the corporation. Therefore, to make a classification of owners, shares are classified. Class A common voting share owners have voting rights to change the corporation's policies and rules. Class B common non-voting share owners do not have such rights.

  • Shareholders

  • First Shareholder

  • 2nd Shareholder

  • 3rd Shareholder

  • 4th Shareholder

  • 5th Shareholder

  • Note: If you want to add more than 5 Shareholders, we have the option to customize your order. For now, please place an order adding the five Shareholders and inform us by phone, email or web chat to include additional officers (up to 10). You can also inform the agent while reviewing the order with you.

  • Help Section

  • What does shareholder mean?
    In simple language, the shareholders are the owners of the corporation. If a corporation has 1 shareholder, regardless of number of shares, the single shareholder owns 100% of the shares.
  • How to set up share class?
    A corporation has 2 shareholders: John and Mike.
    Case 1: Both owners have rights to vote: Assign class A to both.
    Case 2: Only John has voting rights: Assign class A to John and class B to Mike.
  • How to set up share number?
    Share number cannot be in decimal point.
    Case 1: John, Mike and Ali own same percentage: Assign exact same number to each.
    Case 2: John owns 40%, Mike owns 30% and Ali owns 30%: Assign shares 40 to John, 30 to Mike and 30 to Ali.
    Case 3: John owns 51%, Mike owns 24.5% and Ali owns 24.5%: Avoid decimal point by doubling the proportion. Assign 102 to John, 49 to Mike and 49 to Ali.
  • Can I change share details in future?
    Yes. You can change any time share price, share number and shareholders.

  • Share Structure

  • First Share Class

  • 2nd Share Class

  • 3rd Share Class

  • 4th Share Class

  • 5th Share Class

  • Shareholder

  • 1st Shareholder

  • 2nd Shareholder

  • 3rd Shareholder

  • 4th Shareholder

  • 5th Shareholder

  • 6th Shareholder

  • 7th Shareholder

  • 8th Shareholder

  • 9th Shareholder

  • 10th Shareholder

  • Mandatory Filing

  • Help Section

  • Why corporation key is mandatory?
    Setting up a corporation key is mandatory. To access your company in future or to file any change or update, you must enter the corporation key to authenticate that you are the authorized person. During the incorporation time, setting up a key is easy, convenience and less expensive.
  • What is CRA Business Number?
    The business number (BN) is a nine-digit number designated by the Canadian Revenue Agency (CRA) and is used as a common client identifier for businesses to simplify their dealings with federal, provincial, and municipal governments. Every corporation must have a separate business number.
  • What is Corporate tax ID
    Corporations must report all income and expenses to CRA. A Corporate tax ID (also known as RC 0001) is used for this purpose. Every corporation must obtain a corporate tax ID with CRA.

  • Corporation's Officer(s)

  • First Officer

  • 2nd Officer

  • 3rd Officer

  • 4th Officer

  • 5th Officer

  • Note: If you want to add more than 5 officers, you may need to place a customized order. For now, you can place order with these five officers and afterwards, give us a call to convert it into a customized order.

  • Help Section

  • Why official email is needed?
    Company's official email is added to the company profile. Your corporation's notifications, warning and messages goes directly to this email address. If you need to reset your company key at any time, the reset code will be sent to this email.
  • What is an officer's role?
    The corporation's officers (President, CEO, VP, Secretary etc.) manage the business's daily operations, and in their different roles they are given legal authority to act on the corporation's behalf in almost all lawful business-related activities.
  • Can one individual be in multiple roles?
    Most corporations, in the beginning, assign a single individual in multiple roles (director, incorporator, officer and shareholder). With the growth of the company, these roles can be re-distributed among other individuals.
  • What are the usual positions/designations?
    Normally, the designations 'President' or 'CEO' is assigned to the primary director or the most important individual of the corporation. The next roles are VP, treasurer, secretary, administrative assistant etc.

  • CRA Accounts Registration

  • Help Section

  • Who needs a GST/HST account?
    If you sell products and services in Canada and collect GST/HST from your Customers, then GST/HST Account Number is Required. Customer's invoice or receipt must show the HST number. Unable to collect HST may cause penalty by CRA.
  • Who needs a payroll account?
    If you hire Employees including yourself, then you need a Payroll Account Number. If you do not have an employee, your own salary or a family member's salary can be processed through the payroll account to take advantage of CRA 'income splitting'. Please note, this is not a payroll service, rather the initial set up of a payroll account with CRA.
  • What is import account?
    If your business involves importing physical goods, it is required. The government uses this account to process the customs clearance.
  • What is export account?
    If your business involves exporting physical goods, it is required. The government uses this account to process the customs clearance.

  • Governmental Other Registration

  • Account registration with Workers Compensation Board is mandatory in your province, if you hire now or plan to hire employee in future.
  • You must register to collect PST if you you sell or lease taxable goods, or provide software or taxable services. A PST account also required to claim any paid PST by the company.
  • You must register to collect QST if you you sell or lease taxable goods, or provide software or taxable services in Quebec. A QST account also required to claim any paid QST by the company.

  • Help Section

  • What is Workers' Compensation Account?
    • Workers' Compensation Board (WCB) is known as WSIB in Ontario, WSBC in BC, CNESST in Quebec, WSNB in New Brunswick, WorkPlaceNL in Newfoundland, WSCC in Northwest Territories and Nunavut. A small business must register an account if it plans to hire any employee now or in future. Most employers are required to register with the Workers' Compensation Board for protection to their workers.
    • It is more important for a newly incorporated businesses to provide financial security in the event of a workplace accident.

  • Corporate Supplies

  • Help Section

  • What is share certificate?
    Share certificates are legal and official proof of ownership of a corporation. Bank may ask to show it to open a bank account. Most people choose 5 share certificates to save costs; some choose 10 or 20. It includes blank certificates in case you want to add spouse, child or friend as shareholder in future.
  • Do I need a corporate seal?
    The company seal, is a tool used to stamp or emboss your company's important documents in order to show the document is certified by, and agreed upon by, the Board of Directors of the company. Commonly used for:
    1. employment and vendor contracts
    2. minutes from Board of Directors meetings
    3. leases
    4. To be granted for bank loans or mortgages
    5. any contracts or agreements
  • How supplies will be shipped?
    Supplies (minute book binder, seal, share certificates) will be shipped by Canada Post to your corporation's mailing address.
  • View Sample of Corporate Seal
  • All Binder Samples

  • Annual Services

  • As a newly incorporated business, if you do not have your own lawyer and accountant, you may take advantage of our legal team and accountants.
  • Every corporation must file annual corporate return (not tax return) with Service Ontario. You have option to file it yourself or obtain this service with us.

  • Help Section

  • What is Corporate Support?
    Yes, we offer 3 types of post-incorporation and maintenance service:
    • Annual Return: At the end of the year, we will file annual corporate return for you.
    • Phone Support:
      • corporate Update (address change, director's change, shareholder change, officer change). Please Click Here for more details.
    • Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.
  • Why do I need Annual Return?
    The Annual Return of Corporation must be filed for every Canadian corporation every year to keep the corporation active. This is filling to keep the corporation’s records up to date.
  • Any benefit of doing in package?
    Yes, the expense is tax creditable. When you incorporate a company, the expenses are called business development expenses which are tax creditable. Any spending you do after incorporation is considered as operating expenses which are not tax creditable.
  • Phone Support vs Complete Maintenance

  • Domain & Marketing Services

  • Help Section

  • What is domain name?
    We recommended to reserve a domain name in your business name. If your domain name is taken by any domain reserving company or a competitor, it could be difficult to establish your brand and continue the business without a proper website. (example: www.yourbusinessname.ca)
  • What is Business Email Address?
    A Business Email Address is the one that has your business name in it, and will be used for business communications that is based on your custom domain. (example: CustomName@companyname.com)
  • Details on logo design service
    • 3 Logo Designs with High-resolution
    • Get the vector (source) files.
    • Logo transparency
    • 3D mockup
    • Number of concepts included: 3
    • Revisions: 5 times
  • Why google listing is needed?
    Google Business Profile is a free business listing from Google. It allows you to provide details and photos of your business, including your location, services, and products. Creating this free profile is a great way to increase your visibility across Google services. Information from your Google Business Profile may appear in Google Search, Google Maps, and Google Shopping.

  • Processing Queue

  • Help Section

  • What is Registration Queue?
    3 We offer the following registration queue:
    • If you choose the Express Queue, we will email you the articles of incorporation, certificate and minute book in 2 Business Hours regardless of the named or numbered corporation.
    • If you choose the Priority Queue, we will email you the corporation's articles, certificate and minute book in 1 Business Day regardless of the named or numbered corporation.
    • If you choose the Regular Queue, we will email you the corporation's articles, certificate and minute book in 10 Business Days regardless of the named or numbered corporation.
  • Details on the shipping options
    Canada Post offers the following options for shipping an item within Canada:
    • Xpresspost Certified: is a service for sending documents that captures the recipient's signature upon delivery of the item. This service is ideal for sending important notices as well as legal and court documents.
    • Expedited: is fast, cost-effective ground shipping within Canada. All items can be tracked and have on-time guarantees.
    • Regular Parcel: is a cost-effective ground delivery service available to customers.

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702-1 Concorde Gate, Toronto, ON
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1248-13351 Commerce Pkwy, Richmond, V6V 2X7, BC
16143 142 St NW, Edmonton, T6V 0M7, AB

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